A year after launching the eSign Service, Gov. David Ige used the technology in the state’s first paperless proclamation Monday.
The governor in a news conference declared Electronic Records Day in Hawaii and electronically signed the proclamation.
“ESign is just one of the tools this administration is using to meet our goals of transforming from a paper-based system to one that is leading the nation in electronic signature capability,” Ige said in a news release. “We are reducing the amount of paper used and saving valuable time that can be better used working on issues facing the state.”
The program, which launched in October 2015, amassed 2,337 eSign transactions in its first three months from state government departments that were asked to electronically submit documents for the governor’s signature, according to the state.
The Office of Enterprise Technology Services said more than 64,000 electronic transactions have been processed, resulting in savings that would otherwise have gone to purchase paper and ink.
In addition, “without eSign, the average time for a state document to be signed was between four and 12 days. With eSign, that average is between 129 and 181 minutes,” the news release said.
“We are eliminating much of the time previously spent preparing and routing documents,” said state Chief Information Officer Todd Nacapuy. “State personnel can sign with just a few clicks, so we can focus on state business and providing effective, efficient services.”
The Hawaii State Archives has also developed a digital system.
“In collaboration with ETS and in support of Gov. Ige’s initiative, Hawaii State Archives has been developing a digital archives that can not only collect digital records of permanent value, but also ensure accessibility and readability of those records for future generations,” said state Archivist Adam Jansen. “As of today, the Hawaii State Digital Archives is able to accept, describe and process born-digital records — with this proclamation being the first record officially accessioned into the repository.”